Microsoft Word/Publisher Guidelines


* Microsoft Word/Publisher (Call for latest version available)

* Windows or Mac OS versions

* Disk: USB Travel Drives or CDs

* Send all Microsoft Word/Publisher documents, images, and fonts

* These programs can not be used for Catalogs or any document larger than 11" x 17"


The following is a step-by-step guide designed to help you submit files that are ready to print. If you follow it carefully, you will avoid many of the common pitfalls that often hinder digital files.


Remember: If we are missing anything, this may delay your order.


Step 1: Document Size


File > Page Setup


Adjust your document to the trim size.



Safe Zone = 1/8" margin from the edge of the page

Danger Zone = Area outside the 1/8" margin

Bleed = 1/8" past the edge of the page


If you intend to have an image completely cover a page of your document, then you need to be sure that the image extends (bleeds) at least 1/8" over the edge of the page. Do not end it at page edge (trim) or white will show on the edges.


Step 2: Images


Tools > Commercial Printing > Graphics Manager


All images are CMYK color mode

Tiff or an EPS (Do Not send Jpegs, Picts, Gifs, etc.)

300 dpi resolution (or 1,200 dpi for b/w line art)

Submit all images (Verify current link status)



If you scale the image after importing it into Word/Publisher, the effective resolution will change. If you scaled the image up to 200% in Word/Publisher, then the final resolution will be 150 dpi and considered low resolution.



Confirm the status of all linked images before you submit your files. No image link status should display "Modified" or "Missing".


Step 3: Pack and Go


File > Pack and Go (Publisher)


1) File > Pack and Go > Take to a Commercial Printing Service

2) Click Next

3) Select A Location and click Next

4) Make sure all 3 boxes are checked and click Next

5) Click Finish



There is a color-shift when converting from RGB to CMYK. Do not trust the colors on your monitor. We recommend that you proof your job at a local service bureau and get a calibrated color proof.


Check the color mixture before using a default color. It may print a color different from the color on your monitor.


Step 4: Fonts


Utilities > Usage > Fonts


Submit all fonts used in layout, logos, images, etc.


Step 5: Save As


File > Save As (Word)


Word Document Format


1) Select Word Document Format (default)

2) Click Save


Step 6: File Submission


Call your Sales Representative to verify files are ready to send by disk or FTP

Fill out the Job Information Form carefully

Mail or FTP the files along with a current mock-up to Alltime Printing


Remember: if we are missing anything, this may delay your order.